Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

SYED ABDUL MOEEN

Sr. Facilities Manager
Mangalore

Summary

Dynamic, hardworking and quality-focused facilities management professional with more than 15 years of Gulf experience(U.A.E , Qatar and Saudi Arabia) in soft / hard facilities management, maintenance, health & safety management, people management, building and grounds, procurement and contracts, property and space management. Management of P&L, Contracts, Projects and Operations. Capable of coordinating, communicating and negotiating with clients, tenants, consultants, contractors, government departments.

Operations leader with track record in driving efficiency and productivity. Known for strategic planning, process optimization, and effective resource management. Strong focus on team collaboration, adaptability, and achieving measurable results. Skilled in logistics, project management, and continuous improvement. Trusted to deliver high-quality outcomes in dynamic environments.

Overview

31
31
years of professional experience
5
5
Certifications

Work History

Managing Partner

Askaan Developers
Bangalore
01.2018 - Current
  • Maintained smooth operations through careful management of office workflow and administrative processes.
  • Interpreted underlying risks, business needs, client requirements and cost structures to increase forecasting accuracy.
  • Spearheaded development and delivery of future product offerings based on in-depth market research.
  • Supervised budgets and timelines, ensuring progress met project scope targets.
  • Maintained organizational compliance with applicable legislation and regulations.
  • Communicated with clients to meet fiduciary obligations, strengthen relationships and define client objectives.

Senior Facilities Manager

EFS Facilities Services
Rabigh
01.2017 - 01.2018
  • Company Overview: Project: King Abdullah Economic City (KAEC)
  • To oversee the total Facilities management related activities for the day to day delivery of FM Services (Hard &Soft Services) in the entire city with more than 50K square meter area and several business tenants.
  • Preparing the condition audit report of the property and assets prior to takeover.
  • Asset Collection and coordination with the CAFM team for uploading of Assets in the CAFM system.
  • Validation of As-Builts & O&M Manuals before the handover.
  • Formulate scope of work, SLA's and KPIs Preparing SOP's, Method Statements, Risk Assessment, PPM Tasking sheets and ERP Preparing Audit plans and schedules.
  • Oversee preventative and corrective maintenance, on-site inspections, and financial performance including annual forecasting.
  • Prepared annual budgets, forecasts and management plans as well as monthly performance and variance reports to maintain & monitor Service Level Agreements.
  • Coordinate safety audits, tests compliance with all established safety standards, and directs and corrects all shortcomings thereby identified.
  • Hired, trained and supervised staff which included admins, Assistant FM, senior technicians and front desk staff.
  • Project: King Abdullah Economic City (KAEC)

Senior Facilities Manager

EMCOR Facilities Services
Doha
01.2013 - 01.2017
  • Company Overview: CLIENT: JONES LANG LASALLE (JLL) Project: General Electric (GE)
  • Facility Management and Operations of the 7 offices of General Electric (GE) in Qatar, Pakistan, Bahrain & Lebanon – over 400,000 sq.ft area and several business tenants.
  • Overall responsibility of Integrated Facility Management contract.
  • Managed an annual facility budget of over US$2.5 Million.
  • Prepared annual budgets, forecasts and management plans as well as monthly performance and variance reports.
  • Successfully completed several fit-out projects.
  • Space Management and office re-stack.
  • Attend weekly and monthly operations EHS conference calls.
  • Coordinated all move-ins and move-outs of GE staff and sub tenants.
  • Responsible for the EHS induction of newly hired GE staff and sub tenants.
  • Responsible in the implementation of all health and life safety programs.
  • Conducted monthly housekeeping inspections, record and close all findings on 'GENSUITE' GE EHS Software.
  • Successfully completed and invoiced several fit-out projects.
  • Executed all interior and exterior building maintenance and improvement projects from inception to completion while managing project timelines and budgets.
  • Evaluate, select and manage all service providers and vendors including catering, cleaning, engineering, janitorial, repair and construction contractors.
  • Oversee preventative and corrective maintenance, on-site inspections and project coordination financial performance including annual forecasting.
  • CLIENT: JONES LANG LASALLE (JLL) Project: General Electric (GE)
  • Participated in strategic planning through evaluation of needs and support of steps necessary for completion.
  • Increased staff morale by addressing workplace concerns promptly and implementing measures to improve overall working conditions.
  • Oversaw facility compliance with local, state, and federal regulations to avoid fines or penalties.
  • Developed long-term strategic plans for facility improvements and expansions.
  • Optimized asset life cycle management by maintaining detailed inventory records and scheduling regular equipment inspections.
  • Implemented space optimization strategies, maximizing the use of available square footage for operational efficiency.
  • Cooperated with company leadership and collaborated on projects of mutual interest to multiple levels of organizational leadership.
  • Managed multi-site facilities operations while coordinating activities across locations for consistency in service delivery.
  • Conducted regular facility audits to identify areas for improvement and develop action plans accordingly.
  • Coordinated employee onboarding for operational and support staff.
  • Championed emergency preparedness programs that prepared staff members to respond effectively during crisis situations.
  • Maintained and kept meticulous records on facility expenditures, gains and projections.
  • Operated with multiple competing deadlines and interests, confidently managing variables simultaneously.
  • Maintained a strong working relationship with local authorities and regulatory bodies to ensure ongoing compliance and cooperation in facility management matters.
  • Implemented trainings and maintained documentation for staff certifications.
  • Improved overall facility efficiency by implementing streamlined maintenance processes and procedures.
  • Reduced energy consumption for cost savings by installing energy-efficient lighting and HVAC systems.
  • Negotiated contracts with suppliers to secure favorable pricing on materials and services related to facility management.
  • Managed capital projects, ensuring timely completion within allocated budgets.
  • Assessed building design and accessibility to inform others of updates to existing infrastructure while maintaining ADA compliance.
  • Coordinated with external vendors for specialized maintenance tasks, ensuring top-quality workmanship at competitive prices.
  • Supervised and trained custodial staff in cleaning and maintenance of facilities and premises.
  • Enhanced safety protocols, leading to a decrease in workplace accidents and injuries.
  • Spearheaded employee training programs on safety procedures, leading to a more knowledgeable workforce equipped to handle emergencies effectively.
  • Collaborated with cross-functional teams to achieve company-wide sustainability goals through green initiatives and practices.
  • Scheduled, directed and supervised external contractors in maintenance and upkeep of 7 buildings.
  • Maintained working knowledge of building security, HVAC, electrical and other systems vital to successful building operation.
  • Coordinated leasing, contracts with other companies and facility maintenance budgets to provide for seamless building operations.
  • Oversaw vehicle fleet maintenance and coordinated upkeep and service schedules with regularity and consistency.
  • Established preventative maintenance schedules, resulting in reduced downtime and increased productivity.
  • Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
  • Interviewed, hired, and trained qualified maintenance employees.
  • Documented records on pricing, energy consumption and activity reports.
  • Supervised staff of 50 in day-to-day activities.
  • Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
  • Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
  • Oversaw annual budget to handle supply, labor and maintenance needs.
  • Ordered, maintained and distributed supplies and inventory.
  • Reviewed and oversaw construction and renovation projects.
  • Developed and oversaw budgets for facilities and worked within cost restraints.
  • Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
  • Analyzed building control and HVAC system performance and recommended improvements.
  • Responded to building emergencies and managed repairs.

Facilities Manager

EFS Facilities Services
Doha
01.2009 - 01.2017
  • Company Overview: Project: Pearl Qatar
  • Managed three (3) high rise towers at the Pearl Qatar.
  • To oversee total Facilities management related activities for the day to day delivery of FM Services (Hard & Soft Services).
  • Preparing of project and annual budgets.
  • Ensure effective budgetary controls and optimum performance in project and contract management, maintenance, cleaning, security, landscaping, water features etc.
  • Preparing the condition audit report of the property before takeover.
  • Site visit for snag list preparation, Co-ordination with various contractors for snag list execution & verifications of snag list completion.
  • To maintain & monitor Service Level Agreements.
  • Managing all ancillary services for owners (Water, laundry, cleaning etc.).
  • Planning and execution of preventive maintenance schedules.
  • Sourcing suppliers and negotiating contract conditions.
  • Project: Pearl Qatar
  • Coordinated space planning efforts to optimize facility usage and accommodate changing business needs.
  • Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems.
  • Achieved cost savings through negotiating service contracts, leveraging long-term relationships with trusted suppliers.
  • Evaluated subcontractor performance for quality assurance purposes, maintaining strong partnerships while holding service providers accountable for their work.
  • Improved facility efficiency by implementing preventive maintenance plans and streamlining work order processes.
  • Interviewed, hired, and trained qualified maintenance employees.
  • Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
  • Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
  • Provided mentorship and guidance to junior staff members, fostering a positive work environment that promoted professional growth.
  • Implemented waste reduction initiatives by introducing recycling programs and partnering with environmentally responsible vendors.

Facilities Management Coordinator

Global Village (Tatweer)
01.2008 - 01.2009
  • To oversee all facilities management related activities for the day to day delivery of FM Services (Hard & Soft Services).
  • Coordinating with Contractors and reporting any issues to resolve them.
  • To maintain current floor plans and space allocations.
  • Assets register documentations.
  • Handling the complete Waste Management of Global Village.
  • Preparing monthly HSE performance reports.
  • Planning and execution of preventive maintenance schedules.
  • Provide reports to the management on daily, weekly, monthly issues for improved service.
  • Coordinating in the implementation of Oracle Enterprise Asset Management & Oracle CRM.

Building Management System Operator

IDAMA- (Dubai Properties)
Dubai
01.2005 - 01.2008

Building Management System Operator

EMRILL Services LLC
01.2003 - 01.2005

Facilities Supervisor

Jubilant Biosys Pvt. Ltd
01.2001 - 01.2003

Technician Apprentice Trainee (CE-Main Assembly)

Bharath Heavy Electricals Ltd
01.1999 - 01.2000

Electrical Supervisor

Excel Traders
Bangalore
01.1995 - 01.1999

Education

Diploma - Electrical Engineering

S J Polytechnic

Skills

  • Proficient in MS Office Suite

  • Good analytical and communication skills

  • Ability to cope with stressful situations and meeting deadlines

  • Efficient task management

  • Financial performance management

  • Strategic advisory services

  • Health and safety compliance

  • Facility maintenance oversight

  • Operational excellence

  • Organizational development

  • Workforce optimization strategies

Certification

Ergonomic Assessor training

Timeline

Managing Partner

Askaan Developers
01.2018 - Current

Senior Facilities Manager

EFS Facilities Services
01.2017 - 01.2018

Senior Facilities Manager

EMCOR Facilities Services
01.2013 - 01.2017

Facilities Manager

EFS Facilities Services
01.2009 - 01.2017

Facilities Management Coordinator

Global Village (Tatweer)
01.2008 - 01.2009

Building Management System Operator

IDAMA- (Dubai Properties)
01.2005 - 01.2008

Building Management System Operator

EMRILL Services LLC
01.2003 - 01.2005

Facilities Supervisor

Jubilant Biosys Pvt. Ltd
01.2001 - 01.2003

Technician Apprentice Trainee (CE-Main Assembly)

Bharath Heavy Electricals Ltd
01.1999 - 01.2000

Electrical Supervisor

Excel Traders
01.1995 - 01.1999

Diploma - Electrical Engineering

S J Polytechnic

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SYED ABDUL MOEENSr. Facilities Manager