Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Sandeep Reddy Venna

Payroll And Accounting Specialist
Hyderabad

Summary

Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements. Dedicated Finance professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Overview

9
9
years of professional experience
2
2
Certifications

Work History

Senior Manager - Finance and Accounts

RandomTrees Private Limited
06.2023 - Current
  • Maintained accurate records of all transactions, ensuring compliance with accounting standards and regulations.
  • Optimized cash flow management, ensuring timely payments to vendors and efficient fund allocation.
  • Reduced budget discrepancies through rigorous expense monitoring and reconciliation.
  • Monthly reconciliation of banks and credit cards.
  • Implemented Wise payment workflows with automated entries, fee calculations, and improved cross-border transaction efficiency.
  • Implemented the Product and Service module to maintain accurate resource master data, assigning items to invoices, bills, and estimates linked to single purchase orders for consistent financial tracking.
  • Cleaned and standardized Chart of Accounts to support accurate reporting and regulatory filings.
  • Completed data migration from QuickBooks to ADP, ensuring a seamless payroll transition and successful implementation of ADP payroll software for enhanced compliance and efficiency.
  • Streamlined HR processes, including I-9 preparation, E-Verify compliance, and documentation workflows for employees on various visa types, ensuring regulatory alignment and operational efficiency.
  • Generated client P&Ls, resource hours, revenue, and monthly reports to support performance tracking and business analysis.
  • Handled new state tax registrations, responded to tax notices, and resolved state-specific tax issues, ensuring compliance and timely filings across jurisdictions.
  • Managed finance-related operations and issue resolution across India and the U.S., ensuring compliance and smooth execution.
  • Implemented a structured Full & Final (F&F) settlement process to mitigate risks from overpayments, ensuring accurate dues calculation, timely closure, and improved payroll compliance.
  • Implemented the Estimates module to manage and track client-specific Statements of Work (SOWs) and Purchase Orders (POs), ensuring clarity in scope, billing expectations, and project alignment.
  • Completed W-2 and 1099 filings, managed quarterly state tax submissions, and verified state tax payments and deduction accuracy to ensure compliance, and audit readiness.
  • Generated expense analysis reports and took corrective action on adverse spending patterns, improving cost control and financial oversight.
  • Implemented EBITDA analysis and initiated quarterly review meetings to assess profitability, identify cost optimization opportunities, and drive strategic financial planning.
  • Maintained daily bookkeeping reports, and handled full-cycle accounting using QuickBooks.
  • Reconciled past-due accounts and successfully reduced outstanding receivables through diligent collections and follow-ups.
  • Handled sales commission preparation and approvals, processing payments to eligible clients in alignment with management directives and contractual terms.
  • Coordinated closely with the immigration team to provide documentation and compliance support.
  • Built strong vendor relationships, and conducted negotiations for better terms and pricing.
  • Provided detailed financial updates to the CEO and leadership team, supporting decision-making with real-time data.
  • Supported project cost flow tracking and provided expenditure reports to assist with project budgeting and monitoring.
  • Recorded invoices and timesheets, mailed invoices to clients, processed payments, and updated customer accounts.
  • Prepared resource margin analyses and client-specific forecasts, enabling visibility into profitability, utilization trends, and proactive planning for service delivery, and cost control.

Payroll Specialist

Screatives Software Services Private Limited
08.2022 - 05.2023
  • Managed bi-weekly and monthly U.S. payroll processingusing ADP RUN, handling the full cycle of payroll operations.
  • Accurately calculated wages, deductions, and bonuses in compliance with company policies and tax regulations.
  • Filed payroll taxes with local, state, and federal authorities on time to ensure full compliance and avoid penalties.
  • Processed and distributed year-end tax documents including W-2s and 1099s in accordance with regulatory requirements.
  • Determined payroll liabilities and coordinated tax filings, ensuring adherence to applicable laws and minimizing organizational risk.
  • Maintained strict confidentiality of employee payroll data, upholding organizational privacy standards.
  • Responded to employee inquiries regarding wages, deductions, tax withholdings, and general payroll concerns.
  • Updated employee records with changes in address, salary, or tax status, maintaining up-to-date payroll information.
  • Resolved payroll discrepancies by coordinating with HR, accounting, and employees for timely corrections.
  • Generated and submitted detailed payroll reports, tax filings, and financial summaries to assist executive decision-making.
  • Performed routine reconciliation of payroll and bank records, ensuring accurate financial tracking and accountability.
  • Created and maintained accurate payroll databases, including general ledger entries and chart of accounts integrity.
  • Reconciled discrepancies in financial records, corrected errors, and ensured alignment with payroll data and reporting.
  • Analyzed financial statements to verify tax return accuracy and provided solutions to complex payroll tax issues.
  • Developed and implemented standardized payroll procedures to enhance workflow efficiency and reduce manual errors.
  • Adapted quickly to new tools and processes, demonstrating strong analytical and learning capabilities in dynamic environments.

Senior Payroll Executive

Genie Healthcare Inc
03.2022 - 07.2022
  • Managed weekly payroll processing for an organization of over 950 employees using ADP, ensuring accuracy, compliance, and timely disbursements.
  • Prepared payroll sheets, reconciled figures with ADP reports, and uploaded final payroll files for processing.
  • Implemented payroll corrections and adjustments, ensuring accurate recordkeeping and resolution of discrepancies in previous payroll cycles.
  • Tracked employee work states and residences to apply proper tax configurations and amendments in ADP based on W-4 submissions and tax law requirements.
  • Calculated and processed various bonuses including extension bonuses, travel bonuses, loyalty bonuses, referral rewards, and recruiter commissions.
  • Generated payroll estimates and communicated projected payroll amounts to managers to ensure timely availability of funds.
  • Coordinated with recruiters and department heads to resolve employee-related payroll issues and work order discrepancies.
  • Maintained accurate documentation of invoices, timesheets, and purchases using Akken and ensured local storage backup for audit readiness.
  • Supported the Accounts Receivable team by providing payroll-related documents and data for invoicing and reconciliation.
  • Reviewed and negotiated vendor agreements to secure favorable terms aligned with organizational policies and budgets.
  • Maintained documentation of vendor-related purchases and contractual obligations within Akken and local archives.
  • Ensured ongoing compliance with federal, state, and local labor and tax laws, including employer tax payments and regulatory filings.
  • Prepared and updated employee W-4 forms and tax data in ADP, ensuring compliance with employee status and tax requirements.
  • Maintained and organized supporting documentation for all payroll and HR-related activities to meet internal policy and legal compliance standards.
  • Worked closely with the sales and recruiting teams to prepare employment documentation, process extensions, and update changes in rate terms.
  • Supported operations on VMS (Vendor Management System) portals to verify employee hours, detect bonus and rate discrepancies, and ensure data accuracy.
  • Liaised with managers and the CEO to align on bonus payments, fund planning, and strategic payroll decisions.

Accounts Manager

Vboard Software Solutions Private Limited
12.2018 - 02.2022
  • Managed end-to-end payroll for 105+ employees using Paychex Flex, ensuring accuracy, compliance, and timely disbursement.
  • Registered new employees in Paychex and assigned correct tax codes based on visa status and employment category.
  • Monitored visa amendments and ensured appropriate tax adjustments for compliance with federal and state laws.
  • Reconciled payroll liabilities with the general ledger and posted monthly payroll accrual entries.
  • Researched and resolved payroll discrepancies, ensuring accurate payments for federal/state taxes, Social Security, Medicare, and deductions.
  • Maintained daily bookkeeping reports and handled full-cycle accounting using QuickBooks.
  • Prepared and analyzed monthly tax expenses to support accurate financial reporting and month-end close.
  • Recorded invoices and timesheets, mailed invoices to clients, processed payments, and updated customer accounts.
  • Performed bank reconciliations, addressed discrepancies, and ensured alignment between invoices, POs, and payments.
  • Reconciled past due accounts and successfully reduced outstanding receivables through diligent collections and follow-ups.
  • Managed the billing process, updated company databases with payment and invoice records.
  • Accepted payments for consulting services and resolved client queries related to balances and collections.
  • Monitored aging reports, performed collections activities, and achieved significant reductions in overdue invoices.
  • Handled employee onboarding documentation including I-9, W-4, and I-983 forms.
  • Reported new hires on E-Verify portal within 3 days of joining as per USCIS requirements.
  • Maintained HR documentation and compliance tracking using Ceipal HRMS.
  • Supported exit processes including employee offboarding paperwork and compliance closure.
  • Coordinated closely with the immigration team to provide documentation and compliance support.
  • Sourced and evaluated business and health insurance quotations, enrolled employees, and ensured ongoing compliance.
  • Requested Certificates of Insurance (COIs) and amendments when coverage limits were inadequate.
  • Maintained purchase documentation in Ceipal and backed up all records to local storage for audit readiness.
  • Built strong vendor relationships and conducted negotiations for better terms and pricing.
  • Reviewed contracts to identify potential risks and mitigate exposure by recommending safer terms.
  • Supported the sales and recruiting teams by preparing necessary documentation and ensuring process compliance.
  • Assisted with immigration and HR documentation needs across functions, ensuring seamless workflows.
  • Reviewed financial data, reconciled debits and credits, and rectified deficiencies in accounting records.
  • Provided detailed financial updates to the CEO and leadership team, supporting decision-making with real-time data.
  • Supported project cost flow tracking and provided expenditure reports to assist project budgeting and monitoring.


Accounts Executive

Mythriis Consulting Private Limited
07.2016 - 12.2018
  • Recorded and Maintained all Invoices and Timesheets using QuickBooks.
  • Managed invoicing and payment processing operations.
  • Monitored outstanding invoices and performed collections duties.
  • Handled account payments and provided information regarding outstanding balances.
  • Accepted payments for consulting services and discussed remaining balances with customers to take accounts to zero.
  • Collected timesheets from consultants using email procedures.
  • Prepare AR Reports, Reconcile and follow up for payments on daily basis.
  • Use to create customers, Product & Services in QuickBooks in reference to agreements.
  • Resolve Timesheets gap between customers and consultants.
  • Preparing Payroll sheet for all employees.

Education

Bachelor of Commerce - Commerce

Acharya Nagarjuna University
Guntur, Andhra Pradesh
05.2013 - 2016.04

Skills

Accounts Payable

Accounts receivables

Local, state and federal tax returns

Financial statements expertise

QuickBooks proficiency

Account Reconciliation

Business operations

Financial Analysis

Payroll Operations

Certification

INFORMATION TECHNOLOGY TRAINING COURSE (ITTC) at Hyderabad branch of SIRC relevant to ICAI

Timeline

Senior Manager - Finance and Accounts

RandomTrees Private Limited
06.2023 - Current

Payroll Specialist

Screatives Software Services Private Limited
08.2022 - 05.2023

Senior Payroll Executive

Genie Healthcare Inc
03.2022 - 07.2022

Accounts Manager

Vboard Software Solutions Private Limited
12.2018 - 02.2022

Accounts Executive

Mythriis Consulting Private Limited
07.2016 - 12.2018

INFORMATION TECHNOLOGY TRAINING COURSE (ITTC) at Hyderabad branch of SIRC relevant to ICAI

11-2015

ORIENTATION PROGRAMME at Hyderabad branch of SIRC relevant to ICAI

11-2015

Bachelor of Commerce - Commerce

Acharya Nagarjuna University
05.2013 - 2016.04

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Sandeep Reddy VennaPayroll And Accounting Specialist