KARTIKI SAI
Senior Administration & Senior Executive Assistant
Hyderabad
Summary
Self-motivated Senior Administrative Executive with creativity in solving long-standing deficiencies with unprecedented solutions. Fast-paced organizer of vast datasets known for effortless coordination of back-end specifics to help high-level operations run smoothly. Exceptional written and verbal communicator known for concise language and thoughtful conveyance of information between proper channels. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Senior Administrative Executive
Qapitol QA
02.2022 - 12.2022
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
- Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
- Enhanced communication within the team by organizing regular meetings and updating collaboration tools.
- Upheld a high level of confidentiality when handling sensitive information pertaining to personnel matters or company strategies.
- Identified areas for cost savings within the department, implementing cost-effective solutions that maintained service quality and efficacy.
- Arranged business travel details for company executives on moment's notice.
- Assisted in the development of company-wide training programs to enhance employee skill sets and overall productivity levels.
- Oversaw contract negotiations with vendors, securing favorable terms that reduced costs while maintaining high-quality services.
- Fostered positive relationships with external partners such as vendors or clients through prompt correspondence and professional demeanor at all times.
- Maintained accurate inventory records of office supplies, streamlining procurement processes to avoid shortages or overstocking issues.
- Updated reports, managed accounts, and generated reports for company database.
- Organized and supervised office event planning and building renovations.
Project Coordinator
Qapitol QA
10.2021 - 02.2022
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Created job files for each project and maintained current data in each file.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Maintained database and spreadsheets with accurate inventory and status.
- Kept corporate and client information confidential, adhering to data safety measures.
- Photocopied, distributed and emailed documents to project managers.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Coordinated cross-departmental meetings to streamline project communication, enhancing team collaboration and efficiency.
Executive Assistant of SD
Ambuja Cement
02.2019 - 10.2021
- Manage calendar, calls, travel, e-mails, and interdepartmental communications for the Director of Sales
- Expert in preparing sales reports, sales trends, PowerPoint presentations, and organization charts for the Director of Sales for meeting and conference calls
- Efficient in managing records of Vehicles, offices, branches, and tax payments and notifying concerned departments of timely actions
- Process, verify, and maintain off-the-role and on-role-related documentation, including staffing, recruitment, training, grievances, performance evaluations, and employee leaves of absence
- Compose meeting notes, and routine oral written correspondence and distribute them to relevant teams
- Good at preparing and booking travel-related documents for domestic and international travels.
Admin Executive Assistant IT Director
Micron Technology
10.2020 - 07.2020
- SOFTWARE SSD MEMORY CARD STRENGTH 10000, Managed over 500 internal & and external contacts for IT Director and kept track of periodic communication needed for prioritized contacts and Proactively managed a cadence of organizational meetings
- Managed administrative functions, including complex and global calendar management organizing all appointments meetings, etc
- With a focus on the proper allocation of executive availability
- Efficiently communicate requirements, maintain confidentiality, design spreadsheets, and crafted weekly, monthly, and quarterly presentations MIS and dashboard to assist the IT Director and boost the team's efficiency
- Events Management: Events calendar [ B'day/Anniversary reminders], Practice events (All Hands, Awards functions, Q&A), Morale events (Venue, transport, logistics support for Birthday celebrations, Project celebrations, Dinner parties & Movie bookings), Gifts procurement and Organize meetings, social gatherings and events on behalf of Director
- The scope will be expanded to client events and other onsite events
- Participate in the monthly staff meeting, record mom and distribute minutes including action and follow-up items Attend the meeting with the Director create minutes with a list of deliverables, and then help to follow up with the executive team
- To book all travel arrangements (cars, flights, accommodation, visas, etc.) and prepare travel itineraries, maintain records, process bills, expense claims, and other company logistics
- Maintain records of the correspondence received for the IT Director of letters, emails, etc
- And Ensure the message is passed through the organized filing system of paper and electronic documents
- Organize, execute, track action items and assist with managing key events, projects and continuously follow up on project schedules and Persistent in following up on key tasks, sequences and prepare trackers and publish periodic updates
- Planning space to meet business objectives, and optimize space utilization.
Admin Executive Assistant of President
Jubilant & Agri Industry Limited
10.2017 - 02.2019
- Provide administrative support to the President and Business Head
- Responsible for efficiently managing calendar, travel plans, sales coordination, MIS reports, and e-mail communication on behalf of the president
- Work on key projects of Sales and Marketing, operations, and Business developments and update weekly, monthly and quarterly reports for review
- Plan and coordinate events such as new employee onboarding, induction address by the President, customer meet grievances
- Participate in all meetings, prepare minutes of meetings, and circulate them to all relevant teams
- Closely worked with sales and product teams to update the product management front.
Admin Executive Assistant of VP
Kirloskar Brothers Limited
02.2016 - 10.2017
- Responsible for ordering and maintaining inventory of stationery, and creating PO & RO
- Good at noting project timelines for various activities, and preparing Gantt Charts for Vice President
- Responsible for arranging travel for VP and team, managing meetings, and conference events, itinerary
- Adroit in oral and written communications internal and external.
Secretary and Admin of AVP
Eicher Tractors
03.2013 - 01.2016
- Manage events, conferences, calendar, and Personal administration for AVP R&D
- Maintaining files, documents, correspondence, appraisals, notes, and memos for the R&D department.
Education
Master of Business Administration (correspondence): Human Resources Management -
DR C.V. RAMAN University
01.2013 - 01.2014
The Bhopal School of Social Sciences College – Bhopal - undefined
01.2003 - 01.2006
Skills
Calendar Management & Scheduling
Event Management
Vendor Management
Strategic planning
Attention to Detail
Spreadsheet Management
Time Management
Presentation Design
Report Development
Contract Negotiations
Staff Management
Accomplishments
- Supervised a team of 8 staff members.
- Awarded for the best performance two times.
- Appreciated for smooth coordination.
- Managed events smoothly and successfully.
Timeline
Senior Administrative Executive
Qapitol QA
02.2022 - 12.2022
Project Coordinator
Qapitol QA
10.2021 - 02.2022
Admin Executive Assistant IT Director
Micron Technology
10.2020 - 07.2020
Executive Assistant of SD
Ambuja Cement
02.2019 - 10.2021
Admin Executive Assistant of President
Jubilant & Agri Industry Limited
10.2017 - 02.2019
Admin Executive Assistant of VP
Kirloskar Brothers Limited
02.2016 - 10.2017
Secretary and Admin of AVP
Eicher Tractors
03.2013 - 01.2016
Master of Business Administration (correspondence): Human Resources Management -
DR C.V. RAMAN University
01.2013 - 01.2014
The Bhopal School of Social Sciences College – Bhopal - undefined
01.2003 - 01.2006
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